K-8th Grade Administrative Support

Description

The Assistant to the Assistant Director is responsible for helping the Assistant Director and lower school administrative team to more effectively and efficiently accomplish the school’s mission and annual goals. Additional responsibilities include the oversight of select school-wide administrative support efforts.

Primary Duties and Responsibilities

Lower School Administrative Support

Management of Main Office

• Through interaction with staff and students, report issues of concern to relevant assistant director and/or school administration
• Assists in providing disciplinary intervention when appropriate
  • Ensure students in office for behavioral reasons remain quiet and on task, completing assignments sent by the teacher
  • Providing alternative work in the event the student doesn’t arrive with an assignment or refuses to complete that assignment
  • Proactively communicates results of minor to moderate office visits to relevant teacher(s) and parents
  • Evaluates and determines whether an office visit resulted from a minor to moderate infraction, or a more severe infraction and whether that infraction requires the attention of the Assistant Director
• Collect uniform infraction forms, assign consequences as necessary for mild to moderate infractions
• Is knowledgeable in all school policies and procedures and enforces them when necessary
• Screen phone calls, mail, and visitors, and directs them to the appropriate resource
• Facilitates dialogue between teachers and the assistant director

Project Management and Execution

• Facilitate the projector check-out process
• Manage building locker space and remedy issues that may arise
• Manages and completes administrative projects, as assigned by the leadership team, including but not limited to:
  • Mailing attendance notices
  • Mailing suspension notices
  • Mailing additional academic documents, when requested
  • Academic concern meetings
  • Preparation of school reports
  • Student incentive programs

• Monitor faculty/staff sign-in/out sheet and bring concerns to the attention of the assistant director
• Accesses and manages the schedule and calendar for the relevant assistant director
• Coordinates and monitors summer projects
• Creates purchase orders in conjunction with the assistant director and oversees the process of submitting them to the business office
• Assigning detentions and communicating attendance to detention proctor
• Creates and submits IT and Facilities Help Desk tickets, as necessary within building
• Provide periodic administrative support and coverage at before- or after-school events as needed
• Sorting, filing, data collecting, distributing, organizing materials as necessary in conjunction with the assistant director
• Complete projects for Assistant Director or other lower school administration as called upon
• Manage the morning announcement process, in conjunction with school administration
• Knowledge and/or skills required for performance of the job
• Ability to maintain a strong level of confidentiality and professionalism.
• Excellent oral and written communication skills.
• An ability to support and adhere to school policy and process.
• Proven track record in assertively managing projects and ensuring others follow through on assigned tasks.
• Excellent skills in Microsoft Office (or equivalent) proficiencies, particularly related to document formatting and advanced functions.
• Proficient in utilizing the school’s Student Information Management System
• Outstanding organizational and planning skills.
• Problem solving and analytical abilities.
• Strong attention to detail and accuracy.
• Excellent judgment and decision-making skills.
• Flexible and adaptable.
• Collaborative and team centric.
• 12 month position.